Overview

You can enroll for benefits:

  • When you first become an eligible employee
  • During Open Enrollment
  • During the calendar year, within 30 days of a qualified life event
iconLive in Hawaii and Waiving Medical Coverage?

If you want to waive medical coverage, either as a newly eligible employee or during Open Enrollment, you must:

If you don’t complete all the waiver steps above, you’ll be automatically enrolled in employee-only coverage under the Kaiser Hawaii Gold Be Fit Plan effective January 1, 2020.

Upon Hire

Your eligibility and enrollment timing depends on what type of employee you are. If you don’t enroll within the specified time period, you won’t be able to enroll for benefits until the next Open Enrollment period, unless you experience a qualified life event as defined by the IRS.

iconRobert Half/Protiviti

Beginning January 1, 2020, you’re eligible to enroll in Robert Half’s benefits program if you’re a regular Robert Half or Protiviti employee working a minimum of 20 hours per week, instead of 30 hours per week. (Note: The 20-hour eligibility requirement doesn’t apply to employees in the Salaried Professional Services program.) You must enroll for benefits within 30 days following your hire date.

iconStaff Living in Hawaii

If you’re a staff employee living in Hawaii, you become eligible for medical benefits (even as a part-time employee) if you work four consecutive weeks for 20 hours or more per week. You must enroll for benefits within 30 days following your hire date.

iconSalaried Professional Program (SPS)

You’re eligible to enroll in Robert Half’s benefits program if you’re a regular, full-time employee in the Salaried Professional Service (SPS) program who works a minimum of 30 hours per week. You become eligible for most benefits on the first day of the month following or coinciding with 30 days of continuous, active full-time employment. For commuter benefits and the Employee Assistance Program, you become eligible on your hire date. (The date you become eligible for a benefit plan is considered your “eligibility date.”)

If you’re an SPS employee working in Hawaii, you become eligible for medical benefits if you work four consecutive weeks for 20 hours or more per week.

You must enroll for benefits within 30 days following your hire date.

iconPart-Time Employees (Working Less than 20 Hours)

If you’re a part-time employee (outside of Hawaii), you’re eligible to enroll in commuter benefits and voluntary insurance products. You must enroll for benefits within 30 days following your hire date.

iconHawaii Temporary Professional Employees

If you’re a temporary candidate living in Hawaii, you become eligible for medical benefits if you work four consecutive weeks for 20 hours or more per week. You’re eligible to enroll in voluntary benefits right away. You must make your elections within 30 days of becoming eligible.

During Open Enrollment

Open Enrollment is your annual opportunity to enroll for benefits or make changes to your existing benefits. Generally, benefits you elect during Open Enrollment will be effective January 1 through December 31 of the following year unless you experience a qualified life event that permits you to change your coverage or makes you ineligible for coverage.

During the Year When Life Changes

If you experience a status change that affects your eligibility for benefits or an IRS-qualified life event during the year, you may enroll for coverage in new plans and make changes to existing coverage within 30 days of the event. Go to the Mercer Marketplace 365 or call 1.855.879.6739 to start the process.

Your benefit elections or changes must be consistent with the event. Documentation of the event may be required.

Changes you make generally will be effective on the first day of the month following or coinciding with a qualified life event, except for:

  • The birth of a baby or adoption: Coverage begins on the date of birth or date the child is put in custody for adoption.
  • Removing dependents from coverage: Coverage ends for your dropped dependent on the last day of the month.
  • Death, divorce, legal separation or termination of a domestic partnership: Coverage ends the day after the event date.*

* For medical coverage through HMSA (in Hawaii), coverage ends at the end of the month for these qualified life events.

Qualified Life Events

Getting married or divorced? Having a baby or adopting? Examples of qualified life events, per IRS guidelines, include but are not limited to:

  • Marriage
  • Divorce
  • Birth, adoption of a child or becoming a court-appointed legal guardian
  • Death of a dependent
  • Loss of dependent eligibility for coverage
  • Loss of coverage due to a change in employment status